Rho's AP Automation software places a strong emphasis on providing clear and unchangeable audit trails, essential for internal controls, financial audits, and compliance.

For every single bill processed within the platform, Rho automatically generates and stores a comprehensive, timestamped log of all associated actions. This audit trail meticulously records:

• Invoice reception and creation details.
• Any edits made to the draft bill and by whom.
• Each step in the approval workflow, including who approved (or rejected) the bill and when.
• Details of the scheduled and executed payment, including method, amount, and status updates. This history is designed to be immutable (cannot be altered) and is readily accessible within the platform when viewing bill details, providing a reliable record for verification and review purposes.

Nuances & Considerations

• Scope of Audit Trail: The audit trail captures actions performed within the Rho platform. Actions taken outside the system (e.g., offline communication regarding an invoice) are not automatically logged.
• Data Retention Policy: Understand Rho's policy regarding how long detailed audit trail information is stored and accessible within the platform.
• User Access Levels: Access to view detailed audit trails might be restricted based on user roles and permissions within the Rho platform (e.g., admins vs. standard users).

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